Winter Subteranian Gemer Virtual Expedition 2026/2027

Last Updated: 30 October 2026

Please read these Terms and Conditions carefully before registering for the virtual event. By completing your registration and paying the entry fee, you agree to be bound by these terms.

1. The Organizer

The Winter Subteranian Gemer Virtual Expedition (the "Event") is organized and managed by Subteranian Gemer (hereinafter referred to as "the Organizer"), an ultra-running event organization platform based in the United Kingdom.

• Contact Email: romankovac557@gmail.com
• Official Website: www.subteraniangemer.co.uk

2. Event Timeline & Distances

• Activity Window: The Event takes place strictly between 1 November 2026 and 1 January 2027. Activities completed outside this window will not be validated.
• Available Distances: Participants can choose to complete a single session or combined sessions matching 10 km, 25 km, or 50 km.
• Location: This is a global virtual event. Participants may complete their chosen distance on any local trail, road, or treadmill worldwide.

3. Registration Fees & Stripe Payouts

• Entry Fee: The non-refundable entry fee is €25 (Twenty-Five Euros) per participant.
• Payment Processing: All secure financial transactions are processed via Stripe and routed securely through our business gateway.
• Charitable Payout Agreement: In alignment with our community development mandate, 50% of the net proceeds generated from this virtual event will be donated directly to the Klub biatlonu MAGNEZIT Revúca on 1 February 2027 to support youth sports development in the Gemer region.

4. Verification & Submission of Results

To successfully claim a finisher medal, participants must fulfill the following verification rules:

• Tracking: Activities must be tracked using a GPS-enabled sports watch or smartphone application (e.g., Garmin Connect, Strava, Suunto, Polar, AllTrails).
• Proof Submission: A clear screenshot or direct link showcasing the completed distance, total elapsed time, and date must be emailed to romankovac557@gmail.com.
• Submission Deadline: All proofs must be submitted no later than 3 January 2027 at 23:59 GMT.

5. Finisher Medals & Global Shipping

• Medal Entitlement: Every participant who submits valid proof of their completed distance is entitled to one exclusive, ecologically crafted wooden finisher medal.
• Global Shipping: The entry fee includes tracked global shipping. The Organizer will ship the medal directly to the address provided during registration free of any postage or handling surcharges.
• Delivery Timeline: Medals are produced and dispatched in batches. Tracking numbers will be provided via email once the parcel enters the postal system. The Organizer is not responsible for local customs delays or incomplete addresses provided by the user.

6. Health, Safety, and Liability Release

• Assumption of Risk: Running and hiking are strenuous physical activities. By registering, participants acknowledge they are in good health and physically fit to complete their chosen distance.
• Liability Waiver: Participants compete entirely at their own risk. The Organizer accepts zero liability for any personal injury, health complications, death, property damage, or loss sustained during the completion of this virtual activity.
• Safety Rules: Participants must strictly follow all local traffic laws, pedestrian regulations, and environmental rules of the trails or areas they choose to run in.

7. Data Protection & Privacy

By registering, you consent to the storage and processing of your personal data (Name, Email, Delivery Address, T-shirt size) strictly for the purpose of managing the Event, verifying results, delivering medals, and verifying giveaway entries. No data will ever be sold or distributed to unverified third parties.